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Friday, May 20, 2016

SAP Financial Accounting (FI) Configuration Plan for the Implementation of ERP System

SAP Financial Accounting (FI) Configuration Plan for the Implementation of ERP System in a Restaurant

This is an example of a research study in regards to SAP FI - Financial Accounting Configuration Plan for a Restaurant. It comprise of a thesis format that follows ACM standard covering four major sections including the background of study, methodology, presentation of findings, and conclusions and recommendations. The book study covers a complete configuration plan of System, Application, and Products (SAP) Financial Accounting (FI) module of a restaurant. The objective of the research study is to develop a financial accounting configuration plan for the implementation of Financial Accounting module of SAP ECC 6.0 an ERP System in a Restaurant. Relative to the aim, this study sought to identify what are the configuration requirements that shall be considered in the Financial Accounting along the areas on organizational structure; processes; and financial Accounting data, to identify the major issues and challenges related to ERP implementation, and to determine the ICT infrastructure that shall support the ERP implementation. A complete reference and example of a research output for Computer Science and Information Technology research study majoring in enterprise track. TO GOD BE THE GLORY!

Rational/Background of the Study
Enterprise Resource Planning (ERP) system is an integrated set of programs that supports the core organizational activities such as manufacturing, logistics, finance, accounting, sales, marketing, and human resources.  An ERP system can be used by different departments in an organization to share data and knowledge, reduce costs, and improve the management of the business processes (Ledlum, 2010).

The ERP solution incorporates the practical systems used by organizations to manage the basic commercial functions of their business, such as: planning, inventory/materials management, purchasing, manufacturing, finance, accounting, human resources, marketing and sales, services etc (Holtz, 2013).

There are different ERP Systems provider available in the market, and one of the leading ERP system provider is the System, Applications, and Products (SAP) ERP. Since SAP-ERP has several modules, one of the most important module that needs to be configured is the SAP Financial Accounting (FI) module. This financial accounting module helps employees to manage data involved in any financial and business transactions in a unified system. SAP FI incorporates with other SAP modules such as SAP SD, SAP MM, SAP PP, Payroll for better work results (Wagner & Weidner, 2013).

SAP FI also has several sub-modules which includes  General Ledger, Accounts Payable, Accounts Receivable, Special Purpose Ledger, Bank Accounting, and Asset Accounting. The General Ledger contains a listing of the transactions effecting each account in the Chart of Accounts and the respective account balance. A Substantive and important integration between Sales and Distribution (SD) and Financial Accounting (FI). substantive and important integration between Materials Management (MM) and Financial Accounting (FI). Purchase and goods receipt activities in MM generate FI journal entries.
    
SAP ERP provides many advantages and benefits such as flexibility, customized solutions, module integration, continuous support, and reduces human effort. With all the benefits that SAP ERP offers, the researcher decided to propose configuration of Financial Accounting (FI) using SAP ERP at Health Restaurant. This study aimed at configuring a Financial Accounting (FI) module of an Enterprise Resource Planning System using SAP ECC 6.0 for Health Restaurant.



Summary
This study aimed to develop a financial accounting configuration plan for the implementation of Financial Accounting module of SAP ECC 6.0 an ERP System in Health Restaurant. Relative to the aim, this study answered the following:
1. What are the configuration requirements that shall be considered in the Financial Accounting along the areas on:
a. organizational structure;
b. processes; and
c. financial Accounting data?

2. What are the major issues and challenges related to ERP implementation?

3. What ICT infrastructure shall support the ERP implementation?

Findings
In relation to the research problems, the following are the findings of the project study:

1. The configuration requirements for FI module of Health Restaurant are as follows:
a. Health Restaurant currently has three (3) branches, but has only one (1) or centralize financial management;
b. Financial management is being done in a centralized scheme with branch with the code 100  as the main branch, on which all activities and transactions related to financial accounting are course thru to it; and,
c. The structure of financial accounting of Health Restaurant includes details such as cash flows including supplies, materials, salaries, collections;

2. The major issues and challenges related to the ERP implementation of Health Restaurant includes being a business established on the year 2009, its business processes and operations are still on its early and improving stage, and also the difficulty with overseeing three branches from different municipalities/cities in regards to transfer of data and documents.

3. The ICT infrastructure of Health Restaurant met the minimum requirements to implement SAP ERP, and has also the capacity to avail the recommended requirements.

Conclusions
Based on the findings of the study, the following conclusions were derived:

1. The requirements for configuring SAP ECC 6.0 FI Module along the areas on:
a. Organizational Structure. The organizational structure of Health Restaurant poses great challenge in configuring SAP ERP as the company had just started in year 2009 and still on the process of improving its organizational structure;
b. Processes. SAP FI Module of Health Restaurant offered more transparency and faster accounting procedures and provided reports for decision making purposes; and,
c. Financial Accounting Data. In consideration of the confidentiality of data for the accounting records of Health Restaurant, SAP FI Module can still handle assumed information and can still be configured to be flexible and be able to adopt changes as deemed necessary.

2. The issues and challenges related to ERP implementation includes the organizational structure and business processes which are not yet well defined given that the company just started year 2009, together with the difficulty with overseeing three branches from different municipalities in regards to transfer of data and documents. However, since ERP systems are one of the most popular business management systems, providing benefits of real-time capabilities and seamless communication for many organizations, the stakeholders supported the study, hence it is therefore concluded that despite the challenges and issues opposing the implementation of ERP system for Health Restaurant, successful configurations still took place with utmost consideration of the identified issues and challenges.

3. The ICT infrastructure to support ERP implementation covers Hardware and Software requirements. Health Restaurant current info tech resources when it comes to the hardware and software met the minimum requirements, and with the integration of SAP FI module, Health Restaurant will avail the recommended ICT Infrastructure of the SAP System.

Recommendations
Based on the findings and conclusions of the study, the following recommendations are offered:
1. The implementation of SAP FI module in Health Restaurant shall be considered as the first step in improving automated system using SAP. Configuration of  other FI sub-modules such as FI-BL, FI-TV, FI-AA, and FI-FM are highly recommended for faster, reliable, and more accurate reports. Also, configurations and implementation of other modules such as CO, SD, and MM along with the FI Module is highly recommended.

2. It is also recommended to add customization for the Health Restaurant  specifically to its reporting format thru the use of ABAP programming language in order to produce a custom and personalized interfaces meant to adopt to the requirements of the local government where Health Restaurant  is currently operating.

3. Continuous research is recommended as SAP versions are also being updated from time to time and that information technology is an endless cycle as well as further validation on every implementation being undertaken. Look for new techniques and technologies that would be more appropriate for the implementation of SAP System in Health Restaurant.



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