SAP Financial Accounting (FI) Configuration Plan for the Implementation of ERP System in a Restaurant
This is an example of a
research study in regards to SAP FI - Financial Accounting Configuration Plan
for a Restaurant. It comprise of a thesis format that follows ACM standard
covering four major sections including the background of study, methodology,
presentation of findings, and conclusions and recommendations. The book study
covers a complete configuration plan of System, Application, and Products (SAP)
Financial Accounting (FI) module of a restaurant. The objective of the research
study is to develop a financial accounting configuration plan for the
implementation of Financial Accounting module of SAP ECC 6.0 an ERP System in a
Restaurant. Relative to the aim, this study sought to identify what are the
configuration requirements that shall be considered in the Financial Accounting
along the areas on organizational structure; processes; and financial
Accounting data, to identify the major issues and challenges related to ERP
implementation, and to determine the ICT infrastructure that shall support the
ERP implementation. A complete reference and example of a research output for Computer
Science and Information Technology research study majoring in enterprise track.
TO GOD BE THE GLORY!
Rational/Background
of the Study
Enterprise Resource Planning (ERP) system is an integrated
set of programs that supports the core organizational activities such as
manufacturing, logistics, finance, accounting, sales, marketing, and human
resources. An ERP system can be used by
different departments in an organization to share data and knowledge, reduce
costs, and improve the management of the business processes (Ledlum, 2010).
The ERP solution incorporates the practical systems used by
organizations to manage the basic commercial functions of their business, such
as: planning, inventory/materials management, purchasing, manufacturing,
finance, accounting, human resources, marketing and sales, services etc (Holtz,
2013).
There are different ERP Systems provider available in the
market, and one of the leading ERP system provider is the System, Applications,
and Products (SAP) ERP. Since SAP-ERP has several modules, one of the most
important module that needs to be configured is the SAP Financial Accounting
(FI) module. This financial accounting module helps employees to manage data
involved in any financial and business transactions in a unified system. SAP FI
incorporates with other SAP modules such as SAP SD, SAP MM, SAP PP, Payroll for
better work results (Wagner & Weidner, 2013).
SAP FI also has several sub-modules which includes General Ledger, Accounts Payable, Accounts
Receivable, Special Purpose Ledger, Bank Accounting, and Asset Accounting. The
General Ledger contains a listing of the transactions effecting each account in
the Chart of Accounts and the respective account balance. A Substantive and
important integration between Sales and Distribution (SD) and Financial
Accounting (FI). substantive and important integration between Materials
Management (MM) and Financial Accounting (FI). Purchase and goods receipt
activities in MM generate FI journal entries.
SAP ERP provides many advantages and benefits such as
flexibility, customized solutions, module integration, continuous support, and
reduces human effort. With all the benefits that SAP ERP offers, the researcher
decided to propose configuration of Financial Accounting (FI) using SAP ERP at
Health Restaurant. This study aimed at configuring a Financial Accounting (FI)
module of an Enterprise Resource Planning System using SAP ECC 6.0 for Health Restaurant.
Summary
This study aimed to develop a financial accounting
configuration plan for the implementation of Financial Accounting module of SAP
ECC 6.0 an ERP System in Health Restaurant. Relative to the aim, this study
answered the following:
1. What are the configuration requirements that shall be
considered in the Financial Accounting along the areas on:
a. organizational structure;
b. processes; and
c. financial Accounting data?
2. What are the major issues and challenges related to ERP
implementation?
3. What ICT infrastructure shall support the ERP
implementation?
Findings
In relation to the research problems, the following are the
findings of the project study:
1. The configuration requirements for FI module of Health Restaurant
are as follows:
a. Health Restaurant currently has three (3) branches, but
has only one (1) or centralize financial management;
b. Financial management is being done in a centralized
scheme with branch with the code 100 as the
main branch, on which all activities and transactions related to financial
accounting are course thru to it; and,
c. The structure of financial accounting of Health Restaurant
includes details such as cash flows including supplies, materials, salaries,
collections;
2. The major issues and challenges related to the ERP
implementation of Health Restaurant includes being a business established on
the year 2009, its business processes and operations are still on its early and
improving stage, and also the difficulty with overseeing three branches from
different municipalities/cities in regards to transfer of data and documents.
3. The ICT infrastructure of Health Restaurant met the
minimum requirements to implement SAP ERP, and has also the capacity to avail
the recommended requirements.
Conclusions
Based on the findings of the study, the following
conclusions were derived:
1. The requirements for configuring SAP ECC 6.0 FI Module
along the areas on:
a. Organizational Structure. The organizational structure of
Health Restaurant poses great challenge in configuring SAP ERP as the company
had just started in year 2009 and still on the process of improving its
organizational structure;
b. Processes. SAP FI Module of Health Restaurant offered
more transparency and faster accounting procedures and provided reports for
decision making purposes; and,
c. Financial Accounting Data. In consideration of the
confidentiality of data for the accounting records of Health Restaurant, SAP FI
Module can still handle assumed information and can still be configured to be
flexible and be able to adopt changes as deemed necessary.
2. The issues and challenges related to ERP implementation
includes the organizational structure and business processes which are not yet
well defined given that the company just started year 2009, together with the
difficulty with overseeing three branches from different municipalities in
regards to transfer of data and documents. However, since ERP systems are one
of the most popular business management systems, providing benefits of
real-time capabilities and seamless communication for many organizations, the
stakeholders supported the study, hence it is therefore concluded that despite
the challenges and issues opposing the implementation of ERP system for Health Restaurant,
successful configurations still took place with utmost consideration of the
identified issues and challenges.
3. The ICT infrastructure to support ERP implementation
covers Hardware and Software requirements. Health Restaurant current info tech
resources when it comes to the hardware and software met the minimum
requirements, and with the integration of SAP FI module, Health Restaurant will
avail the recommended ICT Infrastructure of the SAP System.
Recommendations
Based on the findings and conclusions of the study, the
following recommendations are offered:
1. The implementation of SAP FI module in Health Restaurant shall
be considered as the first step in improving automated system using SAP.
Configuration of other FI sub-modules
such as FI-BL, FI-TV, FI-AA, and FI-FM are highly recommended for faster,
reliable, and more accurate reports. Also, configurations and implementation of
other modules such as CO, SD, and MM along with the FI Module is highly
recommended.
2. It is also recommended to add customization for the
Health Restaurant specifically to its
reporting format thru the use of ABAP programming language in order to produce
a custom and personalized interfaces meant to adopt to the requirements of the
local government where Health Restaurant is currently operating.
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